Invoice sending with Receivables management

Invoices can still be sent in the normal way from the invoicing program. As a sender, you do not need to make changes to the content of the material. You only need to make sure that the invoice material is valid and contains the mandatory information below:

1. The recipient's complete mailing address is provided
2. The due date is not in the past and there are at least 4 banking days
3. The final amount of the invoice corresponds to the sum of the added lines
4. The original image of the invoice is removed from the transmission at this stage.

Ensure that each invoice number is unique, avoiding any reuse. However, there are few exceptions to this rule:
- If a new invoice has a different invoice date than an existing assignment (open or closed), a new assignment with the same invoice number is created.
- If a new invoice has the same invoice date as an existing closed assignment with no associated payments or credit notes (manually closed or canceled by the sender), a new assignment with the same invoice number is created.
- If a new invoice has the same invoice date as an existing open assignment with no associated payments or credit notes, and the invoice connected to that assignment is in an error state, the existing assignment is closed, and a new assignment with the same invoice number is created. 

Which invoices do not go through Receivables management service?

Only invoices with the currency euro (EUR) are accepted for the service. Invoices in other currencies are routed to recipients directly past the Accounts Payable. The sender must follow up on the receivables of these invoices.

The service cannot be used with the following invoice formats: OIOXML, WoodX, BGC, Axflow, Facturae, PX, UBL, Facturae

There is a grace period of 5 days at the beginning for the transmission of consumer e-invoices (B2C) through the service. During these 5 days, consumer invoices are sent directly to end customers without going through the service. Maventa forwards the content of the invoice to Visma Amili Oy for editing.

What information on the invoice gets changed:

IBAN - Visma Amili Oy will replace the payment information from the sent invoice with their own IBAN. In this way the receiver pays the invoice using Visma Amili Oy account information and then Visma Amili Oy pays the money to the sender using the account information that was given in the service activation form, and the reference number from the original invoice created by the sender. On the invoices there will only be one IBAN and that IBAN will be the same for all the invoices sent from the company. You will get the IBAN as a response from the activation API call.

REFERENCE NUMBER - Visma Amili Oy will replace the reference number from the sent invoice with their own one. You will get the reference number used by Visma Amili Oy from the assignment.

FACTORING CLAUSE is added

INVOICEFREETEXT -  Visma Amili Oy will add new InvoiceFreeText elements to the invoice containing a link to their customer service for the receiver: VERKKOPALVELU: https://www.laskuhelposti.fi/ KIRJAUTUMISTUNNUS: xxxx. Existing InvoiceFreeText elements won’t get overridden but new ones will be added.

Elements in Finvoice XML that gets modified: SellerAccountDetails, EpiBfiIdentifier, EpiBeneficiaryPartyDetails, EpiReference, EpiRemittanceInfoIdentifier, VirtualBankBarcode, FactoringAgreementIdentifier, FactoringFreeText and InvoiceFreeText

INVOICE IMAGE - Maventa will create a new invoice image from the modified invoice XML so that the receiver gets the correct information also on the image.

If you are using your own invoice image and payment details with the service, this does not fully apply. Read more about using your own image and payment details

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